Collaboration Zone Tech stack

Background

A UX design studio needed dynamic interaction zones equipped with collaboration tools without heavy up-front infrastructure costs.

Challenge

• Needed AV-rich zones for brainstorming and client pitches
• Budget did not allow for permanent build-outs
• Had to support hybrid participant inclusion

Solution

• Rented Collaboration Zones in Prime Office with built-in AV setups
• Zones featured video conferencing, whiteboards, and live polling gear
• Booking platform allowed hourly or half-day reservations

Results

• Studio held 15 client demos with zero tech troubles
• Internal meetings were 30% shorter thanks to built-in collaboration tools
• Paid per-use annually saved them 40% vs. upfront tech buy-in

Considerations

• Booking analytics helped them forecast needs and schedule pacing
• Staff training included for ease-of-use

Takeaway

Collaboration Zones offer enterprise-level tools without enterprise capital outlays. Pay-per-use access models empower growing teams to adopt tech-rich workflows on demand.